Record keeping

Managing people's records responsibly

Parishes and worshipping communities keep data and information about people. Typically you will have information about

  • Details of parishioners - particularly those on the electoral roll
  • Information about those who give money to your church community
  • Information about people asking for baptisms, weddings or funerals

You may also have information about a wider group of people you wish to contact for fundraising purposes.

It is right for you to have that information but you have a responsibility to manage it sensibly. So whether you store it on a computer or in a filing cabinet you must comply with the law. And that law is the General Data Protection Regulation (GDPR)

Advice on complying with the GDPR

We recommend that you visit the Parish Resources website and follow the national church's advice on complying with GDPR. You can find this at

The Information Commissioners Office (ICO)
The Information Commissioner is the person appointed by the government to regulate GDPR.

You can find their guides for organisations on their website

Our Data Protection Adviser
For any advice or support from our diocese contact Pamela Ambrose

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